FIELD NOTE 016 MIN READ
What should an embroidery job actually cost?
Build a job price from blanks, stitch time, labor, setup, and the margin you want to keep.
Read the guideFOR THE SMALL EMBROIDERY SHOP
Make every
stitch pay.
Price the whole job, see what you keep, and send a quote that adds up. A little less guesswork at your workbench.
Free to use. Your numbers stay in your browser.
A quote, with the workings.ILLUSTRATIVE JOB
Left-chest logo
8,000 stitches · One head · Sample shop rates
6 pieces96 pieces
Cost-based selling price$17.50
per piecebefore tax
Order price$420.00
Modeled profit, after fees$131.59
Make this quote your own USD sample, 30% target margin. Change every rate to match your shop. Drag the quantity to see what changes.
Your rates, your marginEvery assumption is editable.
No login or uploadsCalculations happen on your device.
A quote you can sendPrint or save it as a PDF.
YOUR PRICING DESK
Three tools. One clearer order.
From a new enquiry to a volume price to a customer-ready quote.
Job price calculator
Bring the stitch count. Add blanks, setup, handling, machine time, and fees. See the cost and the price for your margin.
Price a jobQuantity planner
Compare order sizes side by side. See where setup is spread out and check whether a discount still earns enough.
Find your quantity pricesCustomer quote
Turn the agreed price into a clean, printable quote. Your internal costs and profit stay out of the customer copy.
Prepare a quoteCOUNT MORE THAN STITCHES
A short stitch run can still be a whole job.
The machine is only part of the cost. A price becomes easier to explain when the work around it is visible.
01
Describe the work
Quantity, stitch count, occupied heads, and the time spent handling each piece.
02
Give your time a cost
Include artwork, setup, rejects, labor, and the cost of running your machine.
03
Choose what you keep
Set a target margin after payment fees, then see the rounded selling price.
THE 24-POLO SAMPLE
Blanks & production supplies$159.59
Labor & machine time$82.52
Digitizing & packaging$33.40
Modeled job cost$275.51
Payment fee at this price$12.90
Modeled profit$131.59
Pre-tax order price$420.00
Illustrative rates in USD. Includes a 3% reject allowance and a 30% target margin. See every assumption.
FIELD NOTES
Know why the number changes.
FIELD NOTE 025 MIN READ
More heads. Fewer cycles. Different costs.
Separate sewing time from handling time before you pass a saving on to the customer.
Read the guideFIELD NOTE 035 MIN READ
A bulk discount you can explain.
Compare complete order costs at each quantity and check what a proposed discount leaves behind.
Read the guideBEFORE YOU START
A few practical answers.
Small-shop tools should be straightforward to use and easy to understand.
Read the calculation methodIs the calculator really free?
Yes. Job costing, quantity comparisons, saving estimates on your device, CSV export, and printable customer quotes are free. The optional workshop pack is a separate downloadable workbook.
Are these recommended industry rates?
No. Sample rates demonstrate the arithmetic. Replace every rate with your blank, labor, machine, and payment costs. The result is a cost-based price for your selected margin, not proof of what customers will pay.
Can I use a multi-head machine?
Yes. Enter the number of heads used for this job. The model rounds production to complete cycles and separates machine time from hands-on labor. It assumes the same design runs on every occupied head.
Where do my numbers go?
Calculations run in your browser. Settings and saved estimates stay in this browser on this device. Customer details used for a quote are held in memory and are not sent to HoopLedger. Pricing links include the cost settings you choose to share.
Can I use rand or another currency?
Yes. Choose USD, ZAR, GBP, EUR, AUD, or CAD. This changes display only. Enter every cost in the same currency; the tool does not convert currencies or choose regional tax rates.